Managing fixed assets in Malaysia isn't just about depreciation—it's about maximizing your tax savings through Capital Allowances (CA). Most basic accounting software ignores this, forcing you back to Excel. This guide explains why you need a system that understands Schedule 3 of the Income Tax Act 1967.
Purpose: Show true asset value in Financial Statements.
Method: Straight Line or Reducing Balance.
"How much is my lorry worth today?"
Purpose: Reduce taxable income (Pay less tax).
Method: Initial Allowance (IA) + Annual Allowance (AA).
"How much tax can I save?"
The "Excel Trap" vs. Automated Software
The Old Way (Excel)
- Manual calculation of IA (20%) and AA (10-20%).
- Forgot to stop claiming when Residual Expenditure (RE) hits zero.
- Asset disposals not linked to GL, causing audit queries.
The Smart Way (QNE AI Cloud)
- Auto-Calculation: System knows the correct AA rates for "Heavy Machinery" vs. "Office Equipment".
- Disposal Wizard: Automatically calculates Balancing Charge or Balancing Allowance upon sale.
- Hire Purchase Integration: Tracks HP interest and principal separately.
Key Features to Look For
Generate QR codes for physical assets to track location and custodian.
Must handle "Balancing Charge" (taxable) if you sell an asset for more than its tax written down value.
Full history of every asset: purchase date, cost, depreciation claimed, and current book value.
Stop Using Excel for Fixed Assets
Switch to a system that automates your Capital Allowances and keeps the taxman happy.
David Cheah
Senior Financial Systems AnalystDavid is a chartered accountant (MIA) with over 15 years of experience in Malaysian SME financial systems. He specializes in digital transformation, e-Invoice compliance, and cloud accounting migration. His independent reviews help businesses navigate the complex landscape of accounting software in Malaysia.